You’ve just hired the perfect person for your open role, congratulations!! Now comes all the admin of onboarding them… and it can feel endless. It’s also the moment that your new employee gets a real understanding of how your organisation operates. And often, it can be a make or break moment.

What does day one look like for your new hires? How many different systems do you use to onboard a new employee? And how many of those systems are still manual or involve spreadsheets or word docs?

Are you making your new employees' onboarding experience seamless or do they have a few hoops to jump through? Wouldn’t it be wonderful if there was one system that did almost everything for you?

Well there is. And we’ll give you an insight into how an HRIS, like HR Partner, can be used to seamlessly onboard your new hires - no matter where in the world they work.

Press “Hire” and automatically create an employee record

Does your Applicant Tracking System integrate with your HRIS? Or do you have to manually enter new employee information into your system? Having one system ensures that there is no data loss, duplication of effort or basic mistakes being made.

If you are using HR Partner’s Applicant Tracking System, as soon as you press the “hire” button, all the information you’ve collected throughout the recruitment process will automatically generate the employee record.

This includes their name, contact information, CV/Resume and any other relevant information.

Data entry and/or data transfer to create a new employee record is a thing of the past.

Getting employment contracts signed is a breeze

The single most important document between you and your new employee is their employment contract.

Often contracts can be in Word or PDF and they are a pain to sign; or you might be paying for a standalone eSignature system. With HR Partner, you can upload the contract, add the fields to be completed and your new hire can electronically sign the contract. The best part? It’s automatically saved against their employee record.

You’ll no longer need to save important contracts in shared drives or across multiple systems.

Simplify the Day One admin

The first day of a new job can feel overwhelming for new employees. New names to learn, new ways of doing things, setting up new passwords. And there is a lot of HR admin that needs to happen. From collecting bank details to industry or educational certifications through to sharing company policies and documents, it all adds up. Which is why we created Checklists within HR Partner.

What can be included on your employee onboarding checklist? Anything you like, they are customisable to you. So you could include:

• A welcome video
• A form to capture their bank details (that’s automatically saved on their employee record)
• Your policies and documents to read, where they can acknowledge they’ve read them (and they’re saved against their employee record) or you can use the eSignatures for them to electronically sign them.
• A request for them to upload any certifications or other essential documents to their employee record
• Share with them the employee training on how to use HR Partner
  

The best part of using the checklist functionality is that you can set up a checklist once and use it for all your new hires. Or you can set up dedicated versions for specific locations,  departments or job roles.

No more admin duplication required when setting up a new employee.

Vacation and Leave calculations at your fingertips

It’s one of the important numbers for any employee…how many days leave do I have? And it can be one of the most frustrating things to calculate. Wondering how to work out your employee’s starting leave balance? Or their leave balance on a future date? We’ve got you covered. Use our FREE Calculator to work out the balances for Paid Time Off (PTO), Vacation Time, Annual Leave or any type of Leave.

And we’ve made the entire leave process easy. From setting up your policies to managing leave requests and showcasing when employees will be out of the office. It’s all part of our Leave and Absence Module.

It’s time to throw away the spreadsheet calculations and forget about the back-and-forth questions about leave requests and leave balances via email.

Empower your employees with a self-service portal

Make your employees self-sufficient from day one. How great does that sound? Reduce the number of repetitive questions you’re constantly asked or having to provide the same information to multiple people.Those requests take time away from what you should be doing in your job, and we want you to really love what you do.

The HR Partner self-service portal empowers your employees to do everything from updating their personal information and managing their employee record to viewing their leave balances, preparing for performance reviews and discovering colleagues in the employee directory. And there is so much more.

Put the power in your employees hands, so you have more time on yours.